RFPs / RFQs / Bids
The City uses a competitive bidding process for public improvement projects and purchases projected to cost more than $25,000. Contracts on the bids are awarded to the lowest qualified responsible bidder. A notice of available bids is published on the city website and as a legal advertisement in the Dominion Post.
Lowest Responsible Bidder
"Lowest responsible bidder" means the lowest bidder whose offer best responds in quality, fitness and capacity to the requirement of the proposed supply or service. Such factors as delivery time, quality, compatibility, references, experiences, parts and services, freight cost, etc., may play an important role in awarding a bid the "lowest responsible bidder."
A "responsive" bid is one that is in substantial conformance with the requirements of the specifications, the invitation to bid and the City's contractual terms and conditions. This would also include such things as completeness of the quotation, forms, inclusion of references and attachments and completion of required responses.
RFP & Biding Process
Request for proposal (RFP) and request for qualifications (RFQ) are used on an as needed basis. They city uses
RFPs and RFQs to find qualified service providers. Open RFPs and RFQs are available here.